An office coffee subscription is a standing delivery of the things your coffee machine consumes: beans, cleaning products, water filters and, where you want it, milk. Panica Coffee supplies Melbourne workplaces on a schedule set against their real usage rather than a fixed pack, because the point of a subscription is that the kitchen stops running out without anyone having to think about it. This guide covers what a subscription includes, how often deliveries should come, and whether it makes sense without the machine.
What is included in an office coffee subscription?
The core of it is beans. Around that sit the consumables the machine needs to keep working: cleaning tablets and milk system cleaner, water filter cartridges, and cups or mugs if you want them included.
The useful part is not the individual items, it is that they arrive on one schedule from one supplier. Most offices that run out do so because three different things were being ordered by three different people, or by nobody.
How often should deliveries come?
Order about four weeks of beans at a time. Coffee is at its best in the weeks after roasting, so a bulk quarterly order saves a little money and loses more in flavour, especially once a bag has been opened in a warm kitchen.
To work out the quantity, count the drinks rather than the desks. Our guide to how much coffee an office needs per month sets out the arithmetic, and the same number drives how many filters and cleaning tablets you need.
Not sure how much your office actually gets through? Panica Coffee can estimate it from your staff numbers, attendance pattern and drink preferences, then set a schedule that matches.
Beans, milk and consumables
For beans, consistency matters more than variety in a workplace. A medium roast blend suited to milk drinks will please more people over a year than a rotating selection, and it keeps the machine dialled in. Our explainer on what specialty coffee is covers where the grades matter and where they do not.
Milk is usually easier to keep local, since it is heavy and perishable, though it can be added where it suits. Cleaning products are the item offices most often forget, and they are the cheapest way to avoid a service call.
Do you need the machine on subscription too?
Not necessarily. Supply and equipment can sit together or separately. If you already own a machine, a supply schedule still solves the running out problem. If you are starting from nothing, putting the machine on rental with the supply on the same schedule means one contact for the whole setup, which is covered in office coffee machine rental in Melbourne.
Get a Coffee Supply Quote
Tell Panica Coffee how many people you serve, what machine you have and what your team drinks. We will suggest a bean, a quantity and a delivery interval that matches your real usage. Call 1300 529 505 or use the form below.
Frequently Asked Questions
Q1: What is an office coffee subscription? A standing delivery of beans and the consumables your machine needs, on a schedule matched to your usage, so the kitchen does not run out.
Q2: How much coffee should we order at a time? About four weeks worth. Coffee is best in the weeks after roasting, so larger orders trade flavour for a small saving.
Q3: Can we get a subscription without renting a machine? Yes. Supply and equipment do not have to sit together, though putting them on one schedule means one point of contact.
Q4: Can the schedule change? It should. Usage moves with headcount and attendance, so tell us when yours changes and the quantity changes with it.
Q5: Does it include cleaning products? It can, and it usually should. Cleaning tablets and milk system cleaner are the items offices forget, and running out of them causes faults.
Setting Up Coffee Supply for Your Office?
Tell Panica Coffee about your team, your machine and what people drink. We will set a schedule that keeps the kitchen stocked without overordering. Call 1300 529 505.